Classified Title: [[Multimedia Production Coordinator]] Working Title: [[CTL Production Coordinator]] Role/Level/Range: ATP/03/PB Starting Salary Range: [[$55,000 – $59,000; commensurate with experience ]] Employee group: Full Time Schedule: [[Monday - Friday, 8:30a - 5:00p / 37.5 hrs per wk]] Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 10001014-Center for Teaching and Learning Personnel area: School of Public Health
To ensure quality, clarity, and consistency of CTL course materials and information, and to allocate CTL resources efficiently to meet ongoing deadlines.
Specific Duties & Responsibilities 1. Manage production for course and department projects. Provide coordination between/among CTL staff regarding course/project completion as related to workflow and overall production workload.
Administration and day-to-day maintenance of JIRA, CTL's project tracking database
Data analysis of current production information for production forecasting.
Keeping supervisors/staff informed on production workload and advising them on possible production problems
Working with project teams on due dates and course/project release schedules
Manage version control of course/project components, which could include: JIRA, PowerPoint, audio, graphic, video, animation, and various assignment files
Overseeing file naming conventions
Monitoring the timely release of course/project components
Monitoring the archive of all course/project components
Acting as coordinator between course/project teams and IT/Multimedia on exchange of course/project components
2. Produce various production reports as necessary
3. Supervise and delegate tasks to Audio Production to ensure that deadlines are met.
4. Supervise and delegate tasks to contract quality control personnel to ensure that all deadlines met. Responsible for maintaining close communication of assignment availability, answering questions, and keeping them up-to-date and informed on courses. Track QC revisions and ensure proper archiving of post-QC revised files. Maintain and update the QC reference manual.
5. Be knowledgeable and able to perform editing duties (when needed): Using digital audio software for digital audio lecture enhancements, cleanups, cutting, timing etc.
Edit digital audio for the highest possible quality and then output finished audio in the format that best satisfies course needs.
Synchronize recorded audio descriptions with PowerPoint files
Make recommendations to Instructional Designers, Technical Writers, and Web Developers for changes and enhancements to course/project materials based on quality control feedback and for changes and enhancements to lecture presentations to improve educational clarity.
6. Maintain audio file archive of in-house recordings and multimedia recordings and visual materials:
Handle ongoing migration of audio files from our older external hard drive audio archive to our newer amazon S3 audio archive.
Direct Power Points to appropriate Technical Writer and audio to Audio Editor via JIRA
Maintain audio for over 120 courses (25+ per term)
Average of 15 lectures per course
Average of 1-4 new courses and 1-6 courses revised per term.
7. Perform various tasks as requested including:
Digitize audio/video files for course web use
Create MP3s of finished but unpublished lectures for faculty preview
Various maintenance tasks (downloads, upgrades, etc)
Enforce CTL production policies
Bachelor's degree or equivalent experience.
Two years related experience including audio/video editor. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Effective problem-solving and critical-thinking skills; ability to predict, identify, and resolve issues in a timely and effective manner
Excellent attention to detail
Ability to work well with other team members
In depth knowledge of JIRA, Dropbox, Google Docs, MS Word, Outlook, Excel and PowerPoint. Pro Tools 11 or industry standard equivalent, Experience with creating Adobe Acrobat files
Special Knowledge, Skills, and Abilities Interest in programming, knowledge of python
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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