USCâs Information Sciences Institute (ISI), a unit of the universityâs Viterbi School of Engineering, is a world leader in the research and development of advanced artificial intelligence, information processing, computing, cybersecurity, and communications technologies. ISIâs 325 faculty, professional staff and graduate students carry out extraordinary information sciences research at three distinct locations - Marina Del Rey, CA; Arlington, VA; and Waltham, MA.
*This position is located in Marina del Rey, CA.*
ISI is looking for a Project Management Office (PMO) Leader. This PMO Leader will drive consistency in all aspects of the management of research projects, including proposal preparation, managing budgets, coordinating subcontractors, producing reports from initial phases through completion.Â The PMO Leader will be establishing and staffing the PMO as a Center of Excellence (COE). The role will lead a team of project managers, technical writers and financial support staff to support these functions for the various principal investigators across the institute.
Builds and sustains collaborative relationship with ISI staff, divisions, vendors, partners, and key stakeholders. Maintains currency on current and future business needs and leading-edge project management practices.
Establishes foundation for each project, working with Principal Investigators to create robust, comprehensive project charters and baseline reports. Manages communications with project stakeholder and internal project teams.
Owns project management methodology, applying tools, service management frameworks, and technology strategy to all projects. Utilizes pertinent change control processes, developing project progress and compliance reports, and presents regular updates by participating in project team meetings.
Drives continuous improvement, overseeing accurate, well-communicated scope, and the creation of actionable schedules and budgets for each project. Reports risks that may affect work progress, and recommends mitigation strategies.
Manages productivity and effectiveness of projects with varying complexities. Creates apt status reports, and maintains accurate tracking logs that organize budget, time, scope and communication details.
Timely identifies and proactively resolves issues, creating strategies for risk mitigation and contingency planning, and escalating disruptions and dependencies to departmental leadership, as necessary.
Aids the cultivation of an inclusive environment and a culture of trust and transparency, sharing information broadly, openly and deliberately. Builds and maintains collaborative relationships with diverse groups of peers, team members, and leadership.
Bachelorâs degree in business administration, computer science, or relevant field
Significant experience (3 years minimum) leading a PMO
Demonstrated ability to lead teams across multiple functions
Experience working with sponsored projects and grants involving various government entities
Experience working in or with the defense industry
Experience working in a university research institute
The University of Southern California values diversity and is committed to equal opportunity in employment.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 8 years Minimum Expertise: Eight years' demonstrated program management experience. Proficiency with portfolio project management (PPM) tools such as Smartsheet, MS Project, and ServiceNow. Experience as a senior project or program manager in a technical environment, including those regarding IT infrastructure, enterprise architecture, security, cloud, SDLC, applications, DevOps, data governance, analytics, and/or other related fields. Extensive experience developing high-performing teams, providing mentorship and stewardship to encourage career development and growth. Exceptional organizational and data analysis skills, balancing work and necessary resources, and creating, preparing and presenting reports to senior management. Experience planning, scheduling, and managing budgets, able to prioritize between immediate needs and long-term objectives. Advanced proficiency with Microsoft Excel, Word, PowerPoint, SharePoint, and other relevant Office applications. Excellent written and oral communication skills, able to understand and translate business value, manage diverse cross-functional teams, and work with and guide managers, technical, and non-technical staff. Exemplary interpersonal skills, developing positive working relationships and strong rapport with team members and various stakeholders.
USC is the leading private research university in Los Angeles—a global center for arts, technology and international business. With more than 47,500 students, we are located primarily in Los Angeles but also in various US and global satellite locations. As the largest private employer in Los Angeles, responsible for $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic and professional schools and administrative units. As a USC employee and member of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work—you will enjoy excellent benefits, including a variety of well-being programs designed to help individuals achieve work-life balance.
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