In addition to the salary, this position offers a $5,000 new hire bonus paid in two payments: $2,500 in first paycheck and $2,500 following successful completion of probationary period.
Internal Number: 20170630
What's the role?
We’re looking for a highly motivated, technically skilled, and organized individual who can work in a fast-paced environment and pay attention to detail and accuracy to take on the role of Document Processing Supervisor. This is a unique opportunity for a highly qualified professional to supervise the Document Processing Center operations within the Finance & Administrative Services Department (FASD). This position will coordinate, organize, and oversee the production and output of the Document Processing Center; assist departments in making the best use of services offered by the Center; and supervise the Document Processing Technicians. This position receives direct supervision from the Purchasing and Support Services Manager. If you are looking to take on a challenging and rewarding technical professional role, this position is for you!
What You'll Do
Supervise Document Processing Center operations, including participating in the selection of staff, working with employees to correct deficiencies, and evaluating employees.
Assist in the implementation of unit goals and objectives; establish schedules and methods for document processing and accurate record keeping; implement policies and procedures; and make recommendations for improvement.
Build and maintain positive working relationships with coworkers, other City employees, and the public using principles of excellent customer service.
Proofread, edit, and revise the most complex, as well as routine documents, using various software packages on networked PC systems on an as-needed basis.
Coordinate work flow, assign work priorities, and proofread documents in order to meet deadlines.
Determine proper format, grammar, spelling, and punctuation for documents processed.
Create tables; merge text with graphics; proofread, edit, and revise processed documents; assume responsibility for document accuracy; store and retrieve documents from a shared file server.
Understand and utilize document processing/desktop publishing equipment capabilities (correcting errors, editing, and making revisions) with accuracy and speed.
Provide and/or coordinate training for Document Processing Technicians and conduct trainings, in small or large groups, for Center users Citywide.
Are we a match?
You are an experienced leader committed to providing top-notch supervision to your team and exceptional customer service to fellow employees.
You are a skilled and diligent professional who has confidence in working with numbers with accuracy.
You are an exceptional communicator (oral and written) with strong interpersonal skills.
You are proficient with technology, including Microsoft Office tools and Adobe Creative Suite.
You are a detail-oriented professional adept at juggling multiple priorities to meet tight deadlines while bringing a high level of organization and accuracy.
You are an individual who is motivated, team-oriented, reliable, and able to thrive in a fast-paced environment.
Education equivalent to the completion of the 12th grade and three years of increasingly responsible document/word processing, paralegal, office management, or executive assistant-level work experience, including one year at a lead and/or supervisory level.
An associate’s degree or higher from an accredited college and two years of increasingly responsible document/word processing, paralegal, office management, or executive assistant-level work experience, including one year at a lead and/or supervisory level.
A bachelor’s degree from an accredited college with major coursework in English or a related field
The City of Mountain View is a progressive, full-service city, operating under the Council-Manager form of government. The seven Council Members are elected at-large for four-year terms that are staggered, with elections held in even-numbered years. Service on the Council is limited to two consecutive full terms, with the ability to run again after a two-year hiatus. Each January, the Council elects one of its members as Mayor and another as Vice Mayor. Assisting the City Council in an advisory capacity is a variety of boards, commissions, and committees. The Mountain View City Council has a well-earned reputation for taking the lead on challenging regional issues, working together with civility and treating members of the community and City staff with respect. Every two years, the Council adopts priority goals that provide a focus for the organization’s workplan and drive progress on important community issues. The City Council appoints the City Clerk, City Attorney and City Manager, who oversees the departments of Community Development, Community Services, Finance and Administrative Services, Fire, Information Technology, Library, Human Resources, Police, and ...Public Works. The three Council appointees enjoy a close working relationship as part of a highly collaborative, goal-oriented department head team. Mountain View’s sound fiscal practices, strong budget discipline, and diversified tax base, have allowed the City to maintain its AAA credit rating. The City has established the following organizational values that guide City work:
• Provide exceptional service
• Act with integrity
• Treat others with respect
The Community We Serve
Located between the Santa Cruz Mountains and the San Francisco Bay, Mountain View is just over 12 square miles in the center of Silicon Valley (10 miles north of San Jose and 35 miles south of San Francisco). The City is home to many internationally known corporations and thriving small business base. While leading the region in innovation and ideas, Mountain View remains committed to the traditional values of strong neighborhoods and resident involvement.
Mountain View prides itself on providing excellent public services and facilities that meet the needs of a caring and diverse community in a financially responsible manner. In the heart of the City, Mountain View’s historic and active downtown offers a wide range of attractions including a vibrant restaurant and shopping scene, cultural events, concerns and a weekly farmer’s market. The Civic Center, built around Pioneer Park, has one of the finest performing arts facilities in Northern California, as well as a 60,000 square foot state-of-the-art Library.
Mountain View is made up of a variety of distinct, locally organized neighborhood and homeowners associations that help identify our community's needs and shape the City's future.
Mountain View’s City parks and extensive trail system provide an array of opportunities for recreation and active living, Shoreline-at-Mountain View is a regional park with stunning views along San Francisco Bay, featuring an 18-hole golf course, sailing lake and 9.35 miles of trail.
With so much to offer, it is not surprising that in 2021 Niche.com ranked Mountain View #1 in the Best Suburb to Live in the San Francisco Bay Area.
City of Mountain View requires all employees to be fully vaccinated against COVID-19. This mandate allows for limited exemptions.