This position will support Kimley-Horn’s California Regional Statewide Planning Team with complex and large volume document production and word processing duties. Primary responsibilities include creating, editing, and converting documents from multiple sources to a consistently formatted, cohesive, and user-friendly end document using a variety of software.
The chosen individual must be able to project a professional company image through in-person and phone interaction. The selected candidate will be a motivated and proactive team player who likes to collaborate, is open to feedback, and can instantly establish themselves in a fast pace environment.
Create, proofread, edit, format and finalize large volume project-related documents using Microsoft Office, Adobe Professional, and Bluebeam ensuring all sections are formatted consistently.
Create user-friendly single PDFs and Packaged PDFs with bookmarking with hyperlinks, table of contents, .pdfs, etc.
Create custom templates in Microsoft Word for projects and proposals.
Prepare proposals and develop spreadsheets.
Compile and assemble reports; coordinate large production jobs, burn CDs, print and bind.
Prepare documents for publication and work with printing firms.
Learn the Kimley-Horn culture and build relationships with internal clients (our Practice teams).
Occasional general administrative support for the office including but not limited to backup receptionist duties; answer phones, greet and direct visitors, process incoming and outgoing mail/packages, create labels and envelopes.
Other duties as assigned.
Expert level proficiency of MS Word, including formatting documents and advanced understanding of the Styles function, creating hyperlinks, tables of content, .pdfs, etc.
Advanced level proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Professional.
Ability to work through complex document markups and instructions in a timely manner.
Strong proofing, formatting, and editing skills.
Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure.
Ability to work additional hours when necessary to meet deadlines.
Excellent verbal and written communication skills; strong punctuation and grammar skills.
Highly organized and exceptionally detail-oriented with emphasis on accuracy and quality.
Ability to prioritize work to balance multiple projects and deadlines.
Ability to independently think, problem-solve, and stay proactively busy.
Positive, helpful, and client-oriented attitude.
Able to anticipate needs and adapt quickly to changes in deadlines/priority.
Ability to work well with various types of people and in a team environment.
Please CLICK HERE to learn more about the potential Benefits you may be eligible to receive with this role.
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
At Kimley-Horn, we do things differently. People—clients and employees—are at the forefront of our business. Clients know we are laser-focused on their success. Employees know our culture and approach to business are built on a desire to see our staff flourish, one and all. Both groups know that with Kimley-Horn, they can expect more and experience better.
Clients know they can count on Kimley-Horn—that’s why almost 90% of our business comes from repeat clients. They know that our engineers, planners, and environmental scientists apply creativity and rigor to deliver outstanding results. We have a long track record of developing solutions that save our clients time and money and can share real-world examples of cases where we’ve identified savings that surpass our fees. Whether your business is national or local, and whether your projects involve public infrastructure or private development, we seek to reduce your risk and increase your success.
With offices nationwide, let Kimley-Horn be your one-stop consultant for superior solutions in a wide range of services.
Our commitment to quality is only as good as the people behind it—that’s why we recruit passionate, hardworkin...g, and proactive employees. By joining Kimley-Horn, you’ll be joining a firm whose core values and core purpose are more than just words on paper—they form the basis of a culture that has yielded success since 1967.