Assistant to the Vice President for Inclusion, Equity and Community
Location: Northfield, Minnesota
Higher Education Institution
The Assistant to the Vice President for Inclusion, Equity, and Community provides high-level technical and administrative, and programmatic assistance to the newly created Inclusion, Equity, and Community Division. This is a full-time (1.0 FTE) year-round exempt position. This is an exempt level position with some evening and weekend work.
Essential Job Functions/Responsibilities:
Manage the VPIEC calendar and schedule appointments. Prepare the VPIEC for meetings by assembling and distributing materials. Anticipate, manage, and follow through on projects in a timely manner.
Administer processes to report the progress of the IDE Strategic plan. Keep track of institutional progress and work with VPIEC to publish biannual report.
Coordinate VPIEC social functions, including scheduling events, inviting guests, and planning menus.
Manage the VPIEC’s travel, including conference registrations, travel, lodging, and itineraries.
Facilitate communication to and from the VPIEC diplomatically and accurately to faculty, administrative offices, trustees, and other external constituents. Provide assistance in the understanding of College policies and procedures.
Handle sensitive and confidential information. Screen mail and telephone calls; prepare correspondence, report and meeting agendas; prepare information for trustee meetings.
Work closely with program directors, department chairs and administrative assistants to facilitate the work of the IEC division.
Oversee and administer the day-to-day activities of the IEC division including coordinating office coverage and office work flow, conducting weekly support staff meetings
Provide administrative and programmatic support to other IEC offices. Manage, coordinate and facilitate division wide internal equity, diversity and inclusion initiative efforts to enhance awareness, understanding and appreciation of cultural diversity and its ability to enhance and positively impact organizational culture, dynamics and performance to ensure that IDE plan goals and objectives are met.
Serve as the division communications coordinator, technical writer, and web content manager.
Coordinating and monitoring division budgets and assist in the implementation of fiscal control systems to ensure budget requirements are met.
Partner with Human Resources to manage the staff recruitment process.
Manage workday and other content management systems.
Describe Supervision Received and Exercised:
Supervising Educational Associate and Student Workers in the IECO
Education/Experience/Skills (supported by job duties):
Bachelor's degree from an accredited institution with 3 years of experience OR 5 years of directly related experience
Knowledge of specialized terminology sufficient to support equity, diversity or inclusion programming.
Substantial administrative experience required.
Must have excellent communication skills, both written and oral; exceptional organizational and managerial skills; high productivity and accuracy in details; and strong computer skills (word processing, spreadsheets, databases, social media platforms).
Must be able to maintain complete confidentiality with sensitive information.
Must be able to work effectively with all types of employees, stay calm and tactful under pressure, and use good judgment in setting priorities and making decisions
Experience developing strategic planning and programming.
Experience supporting or managing programming related to equity, diversity or inclusion
Experience with web content management.
Accounting/budgeting/expense skills sufficient to review, track, analyze and prepare financial summaries and reports.
Salary and benefits: The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with college contribution, a generous paid time off, as well as access to many other campus amenities.
Carleton is a private liberal arts predominantly residential campus with nearly 2000 students and 800 faculty & staff. Founded in 1866, Carleton College is an independent and highly selective liberal arts college with a diverse and exceptionally able student body, a talented faculty whose first priority is teaching, and a continued commitment to the liberal arts. A four-year college, Carleton offers the Bachelor of Arts degree. Its students can choose from 37 majors and 15 concentrations in the arts, humanities, natural sciences, and social sciences.Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located in Northfield, Minnesota, 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.